Owasso Soccer Club

How to Reschedule a Game

Note: You must Provide 72 hours notice on game reschedules, otherwise Home Coach is responsible for paying for Referee Fees

Cancellation / Reschedule procedure


Cancellation Only

  1. Contact opposing coach and request cancellation.
    Both coaches must agree to cancel.

  2. Coach requesting cancellation sends email to assignor.
    In open leagues the Owasso coach sends the email.

  3. Assignor will respond with a confirmation of receipt.


Cancellation with Reschedule request

  1. Contact opposing coach and request cancellation.
    Both coaches must agree on the cancellation.

  2. If time permits before 72 hour cut off, agree on 3 (three) dates and times to play the game.

  3. Coach requesting the cancellation sends email to assignor.
    In open leagues the Owasso coach sends the email.

  4. Assignor will acknowledge the receipt of the email.
    Note: Confirmation of new date and time may not be immediate.


Reschedule request from previous cancellation.

  1. Contact opposing coach and request reschedule dates.
    Both coaches must agree on the dates and times.

  2. Coach requesting the cancellation sends email to assignor.
    In open leagues the Owasso coach sends the email.

  3. Assignor will reschedule and confirm the accepted date.
    Note: Confirmation of new date and time may not be immediate unless requested date and time are within 1 (one) week.


Email Format:To: Okla.assignor@gmail.com and CC the opposing coach. Subject line must follow one of the below. This is critical for email searches and sorting.

  1. Cancel - Saturday 3/7 - 10am - Rec U14 girls - Game 5410

  2. Cancel/Reschedule - Saturday 3/7 - 10am - Rec U14 girls - Game 5410

  3. Reschedule - Rec U14 girls - Game 5410


Body of email for straight cancel.Please cancel the game between the U14 girls Pink Panthers vs Skiatook Daisy Pickers. Reason:    
   eg. The <team name> can not play due to sick kids and not enough players to play the game.


Body of email for straight reschedule. (dates should be in order of preference) Please reschedule the game between U14 girls Pink Panthers vs Skiatook Daisy Pickers. The last scheduled date and time was 3/7 at 10am on field 11. We have agreed on the following dates and time.

  1. March 14th at 2pm

  2. March 18th at 7pm

  3. March 20th at 7pm


Body of email for combined cancel and reschedule. Include information from straight cancel and then add the straight reschedule information.


Failure to provide notice in the format above may result in the rejection of your request due to lack of or too much information. Please do not forward multiple email chains between coaches. Do not use an old email to start a new request.


Policies

  1. All cancellations must be received 72 hours prior to schedule game time to avoid paying referee fees.
    10am Saturday morning is a 10am Wednesday morning cutoff. 10:01 is a late cancellation.

  2. Coach requesting a late notice cancel is required to pay the referee fees prior to the game being rescheduled.

  3. Game reschedules must be submitted within 2 weeks of the cancellation.

  4. Game reschedules must allow at least 72 hours for scheduler to be able to assign referees.


Note: Games can not be marked as cancelled in GotSoccer. They will continue to show as scheduled. I can not take phone calls or text for cancellations. You may text that you are sending one, but the email must arrive on time.

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